Recruitment Procedures
A structured and transparent process ensuring ethical recruitment and efficient deployment of Nepali talent worldwide.
Required Documents
The legal document requirements vary from country to country; however, five key documents are mandatory for all destinations.
Mandatory Criteria
- •Issued on Employer Company's official letterhead
- •Properly signed and stamped by authorized representative
- •Attested by Chamber of Commerce and/or Nepal Embassy
Mandatory Legal Documents
SASaudi Arabia
Attestation from the Ministry of Foreign Affairs (MOFA) is mandatory.
MYMalaysia
Both Notary Public attestation and Nepal Embassy attestation are required.
Note:To avoid delays, ensure all documents are complete, correctly attested, and meet the legal requirements of both the country of employment and the Government of Nepal.
Recruitment Process
At Sagar Recruitment Pvt. Ltd., we strictly follow the recruitment procedures outlined by the Government of Nepal to ensure legal compliance, transparency, and ethical hiring practices.
Marketing & Client Outreach
Demand Letter Review & Confirmation
Demand Letter Online Approval (Embassy)
Pre-Approval (DoFE)
Demand Letter Advertisement
Pre-Recruitment Orientation
Application Form Registration
Interview & Selection
Original Passport Registration
Medical Screening
Signing of Employment Contract
E-Visa Processing
Orientation (as per Government Policy)
Final Approval (DoFE)
Air Ticket
Pre-Departure Orientation
Departure
Job Placement
Feedback & Ongoing Support
Compliance & Transparency
We ensure that every step of the recruitment process is conducted in accordance with Nepal’s Foreign Employment Act and regulations, protecting the rights of workers and meeting the expectations of employers.
Deployment Procedure
At Sagar Recruitment Pvt. Ltd., we follow a systematic and transparent Deployment Procedure to ensure that every candidate is legally cleared, well-prepared, and ready to work overseas. Our process strictly complies with the Foreign Employment Act of Nepal and destination country regulations.
Final Approval from DoFE
Submission of all required documents (employment contract, medical report, insurance, and welfare fund receipts) to the Department of Foreign Employment (DoFE) for final clearance.
Visa Stamping / Issuance
Coordination with the employer or recruitment partner for visa processing, and verification of visa details to ensure accuracy before travel.
Air Ticket & Travel Confirmation
Booking of confirmed flight tickets according to the deployment schedule, providing candidates with itineraries and airport instructions.
Pre-Departure Orientation Certificate
Ensuring candidates have attended the mandatory Pre-Departure Orientation certified by DoFE, covering workplace culture, legal rights, and safety.
Final Document Verification
Cross-checking all travel and employment documents:
Airport Assistance
Guiding candidates through check-in, immigration clearance, and boarding procedures, providing necessary travel support for smooth transit.
Employer Notification & Arrival Coordination
Informing the employer about the candidate's departure and ensuring pickup arrangements are in place at the destination airport.
Visa Processing
At Sagar Recruitment Pvt. Ltd., we manage the entire visa processing procedure with precision and compliance. Our experienced team coordinates closely with employers, embassies, and government authorities to complete all formalities efficiently.
Document Verification
Ensuring all employer-provided documents are complete, accurate, and duly attested by relevant authorities.
Embassy Submission
Preparing and submitting visa applications to the concerned embassy or consulate.
Tracking & Follow-Up
Monitoring progress and maintaining communication with the embassy to expedite processing.
Medical & Security
Ensuring candidates complete mandatory medical exams and security clearance procedures.
Visa Stamping
Confirming accuracy of visa details before endorsement and providing travel guidance.
Final Verification
Cross-checking validity, job category, and destination details before scheduling departure.
Saudi Visa Process
The visa processing procedure for the Kingdom of Saudi Arabia is distinct. We follow a strict, step-by-step approach in compliance with Saudi regulations.
Legal Docs & E-Wakala
Employer provides E-Wakala and mandatory documents attested by Saudi MOFA and Chamber of Commerce.
Candidate Selection
Candidates selected by employer representatives or our HR team based on approved demand.
MOFA Number Acquisition
Obtaining MOFA numbers via authorized portal (enjazit.com.sa) using agency credentials.
Medical Examination
Tests at accredited GAMCA Nepal or other authorized centers. Results in usually 3 working days.
Visa Stamping
Submission of Medical Fit reports, original passports, and MOFA approval to the Saudi Embassy.
Official Authorization
Only manpower companies authorized and issued an **Entry Card** by the Saudi Embassy in Kathmandu are eligible to submit passports.
Our Commitment
We ensure every deployment is safe, timely, and compliant, giving employers reliable manpower and providing workers with the confidence to start their overseas career successfully.
Employer's Responsibility
To ensure a successful placement, we expect our partners to adhere to these core principles.
Legal Documentation
Provide all mandatory, signed, and attested documents (Demand Letters, Contracts, etc.) in the required formats.
Regulatory Compliance
Adhere to the labor laws of both the destination country and Nepal’s Foreign Employment Act.
Selection Process
Lead or delegate the final interview and selection of qualified candidates.
Visa & Logistics
Facilitate accurate visa processing and assist with timely travel arrangements.
Worker Welfare
Ensure safe working conditions, proper accommodation, and prompt grievance resolution.
Ongoing Communication
Maintain active updates with the agency regarding worker performance and regulatory reporting.